EXAMINER Information AND DOCUMENTATION

Please note that all documents that are in pdf format will display as a preview that you can then download. Any documents that are in a Word or Excel format will download to your computer when clicked.

On-line Database Log in

To access the SCMS database please use the link below and enter your user name and password. If you do not know these then please contact the SCMS office and we will send them to you:

http://scmsexaminer.scmshq.org/fmi/webd

Once logged in you will be able to view your vessels and check the due dates for their annual inspections. If you have a vessel that is not appearing under your log in then please contact the office.

SCMS Manual and Procedures

SCMS Quality Management Handbook

INDEX

HR 1 - Appointment of Scrutineers, Witnesses and Assessors

HR 2 - Authorisation and ongoing Review of CA Examiners

HR 3 - Authorisation and ongoing Review of FVCA Examiners

HR4 - Appointment of SCMS Certifying Authority Committee and Tonnage Authority Committee

HR5 - Fishing Vessel Certifying Authority Committee

ISO1 - Change Management

ISO2 - Context of the Organisation

ISO3 - Control of Documented Information and Records

ISO4 - Corrective and Preventive Action

ISO5 - External Providers

ISO6 - Internal and Management of External Audits

ISO7 - Management Review

ISO8 - Risk Management

Office 1 - Follow up for an MCA General Inspection Report

Office 2 - Handling of Disputes

Office 3 - On-going Administration of Certificates

Office 4 - Registration or Transfer of Vessels

Office 5 - Suspension and Cancellation of Certificates

Office 6 - Damage or Modifications to Code Vessels

Office 7 - Examiner Policy Updates

Office 8 - Membership and Annual Renewal

Ops1 - Conducting Vessel Inspections

Ops2 - Yard Inspections for New Build Fishing Vessels

Ops3 -

Ops4 - Stability Assessment and Approval

Ops5 - Survey for New Build Fishing Vessels

Ops6 - Tonnage Measurement and Certification

Ops7 - Vessel Construction Plan Approvals

Ops8 - Survey for Pre-registration Inspections

Quality Management Meetings:

SCMS QMS Review Meeting 2016

SCMS QMS Review Meeting 2017

SCMS QMS Review Meeting 2018

SCMS QMS Review Meeting 2019

SCMS QMS Review Meeting 2020

SCMS QMS Review Meeting 2021

SCMS Forms

Minimum Documents and Forms Required
SCMS Certifying Authority Processing Times

Form 001 SCMS Membership Application Form (Version 7 May 2022)
Form 102 Structure of SCMS Certifying Authority Committee (Version 6, January 2022)
Form 150 SCV1 - Replaced see Form 355
Form 151 SWB1 - Replaced see Form 355
Form 104 SCMS CA TA Entry Requirements (Version 5 December 2023)

Form 114 The SCMS Code of Conduct (Version 1 July 2021)
Form 152 Record of Safe Operating History (Version 5, January 2022)
Form 153 PBC1 - Replaced see Form 355

Form 348 Examiner Upgrade of Vessel Details Request (Version 1, January 2024)
Form 349 Change of Vessel Details Request (Version 2 February 2024)
Form 350 SCV2 - DOC - Pleasure Vessel (Motor) (Version 16, June 2022)
Form 351 SCV2 - DOC - Pleasure Vessel (Sail) (Version 15, May 2022)
Form 352 SWB2 - DOC - Brown Code Workboat (not RIB) (Version 16, September 2023)
Form 353 SWB2 - DOC - Brown Code Workboat RIB (Version 13, March 2023)
Form 354 PBC2 - DOC (Version 4, January 2022)
Form 355 S1 Generic Code Application (Version 11, January 2024)
Form 356 Inspection Defects Report (Version 5, November 2023)
Form 357 Out of Water Inspection Report (Version 3, January 2022)
Form 358 SWB2 - DOC - Edition 2 (Version 6, Sep 2023)
Form 358a - SWB2 DOC Workboat Code - Edition 3 (Version 1, Jan 2024)
Form 359 Application for Light Duty Workboat Certificate (Version 3 March 24)
Form 360 SWB2 Record of Inspection (RIBS) (Version 5, January 2022)
Form 361 Certificate Extension Appendix (Version 3, January 2022)
Form 362 SWB2 MGO Appendix - Removed as only vessels under WBC2 can conduct fuel transfer operations since SAN75 was withdrawn.
Form 363 Simple Vessel FPP - Record of Inspection For Vessels Operating in Categorised Waters Only (Version 4, November 2023)
Form 364 SWB2 Gibraltar Appendix (Version 2, January 2022)
Form 365 Complex Vessel FFP - Record of Inspection For Vessels Operating in Categorised Waters Only (Version 1, November 2023)
Form 366 Remote Survey Application (version 1, February 2021) - Obsolete
Form 370 Periodic Inspection Checklist (Version 10, April 2022)
Form 500 Maritime Labour Convention - Record of Inspection (Version 13, January 2022)
Form 501 - MLC Appendix - No longer required by the MCA
Form 603 - Application for Plan Approval (Version 4, January 2022)
Form 604 Plan Approval New Build Stage Report (Version 2, May 2022)
Form 650 Tonnage - Application for Measurement (Version 7, January 2022)
Form 651 Tonnage - Certificate of Survey (Version 6, May 2022)
Form 652 Tonnage Measurement - Notes and Definitions (Version 6, January 2022)
Form 653 Tonnage - Jersey Certificate of Measurement (April 2024)
Form 654 Tonnage - Cayman - Cert of Survey (May 2017)
Form 655 Tonnage Gibraltar Commercial Workboat - Certificate of Survey (September 2022)
Form 656 Tonnage Gibraltar Pleasure Yacht - Certificate of Survey (August 2017)
Form 703 CA Stability - Approval Requirements Flowchart (Version 4, June 2023)
Form 704 Stability - Report of Heel Test (Version 8, January 2022)
Form 705 Witness Report Form for Inclining Experiments and Lightship Checks (Version 4, May 2022)
Form 706 Stability - Stability Books - Guidance on Form and Content (Version 3, July 2022)
Form 707 Stability - RIB Stability Assessment (Version 4, May 2023)
Form 708 Stability - Buoyancy Calculations (Version 3, February 2024) (Previously called V2 Stability - RIB Swamp Test Calculation)

SCMS EXAMINER ADVICE NOTES

SCMS Advice Note 076 (2023) - Guidance on Workboat Code Edition 3 Changes
SCMS Advice Note 075 (2022) - Guidance on Existing or New Vessel
SCMS Advice Note 074 (2022) - Guidance on Restricted Category 3 vessels

SCMS Advice Note 073 (2022) - Guidance on new build workboats

SCMS Advice Note 072 (2022) - Guidance on issuing inspection defect reports

SCMS Advice Note 071 (2022) - Guidance on Tier III requirements

SCMS Advice Note 070 (2022) - Guidance on Stability Books

SCMS Advice Note 069 (2020) - Certificate and Survey Window Extensions

SCMS Advice Note 068 (2019) - Freeboard Marks

SCMS Advice Note 067 (2019) - Stability Requirements

SCMS Advice Note 066 (2024) - Minimum Documents and Forms required

SCMS Advice Note 065 (2018) - Plan Approvals

SCMS Advice Note 064 (2020 v2) - Fuel Transfer

SCMS Advice Note 063 (2017) - Certificate Extensions

SCMS Advice Note 062 (2017) - Certificate Suspensions

SCMS Advice Note 061 (2017) - Short Term Certificates for Registration

SCMS Advice Note 060 (2017) - Lifting Devices

SCMS Advice Note 059 (2021) - Construction Standards

SCMS Advice Note 058 (2017) - Documentation and Certification Issued by SCMS

SCMS Advice Note 057 (2012) - MMSI Numbers Missing

SCMS Advice Note 056 (2012) - SIAS Insoection Codes

SCMS Advice Note 055 (2012) - Amendments to SWB2 and SCV2

SCMS Advice Note 054 (2012) - At least Five Years History of Safe Operations

SCMS Advice Note 053 (2011) - Checking of outstanding LSA and FFE

SCMS Advice Note 052 (2010) - Increases in Maximum Number of Persons Carried

SCMS Advice Note 051 (2010) - Maintenance of a Complete Vessel History

SCMS Advice Note 050 (2010) - Guidance Notes on WB Stability Book

SCMS Advice Note 049 (2010) - Carriage of DG on Workboats

SCMS Advice Note 048 (2010) - PLA Environmental Policy

SCMS Advice Note 047 (2010) - OAN 678 - RIBs, Alternative Provisions

SCMS Advice Note 046 (2009) - Guidance to Examiners on Five Year renweal dates

SCMS Advice Note 045 (2009) - Guidance to Examiners on Build and Five Year History

SCMS Advice Note 044 (2009) - Completion of SCV2 and SWB2 Forms at Renewal Examinations

SCMS Advice Note 043 (2009) - Reduced Guardrail Heights in SCV2 and SWB2 Forms

SCMS Advice Note 042 (2009) - Significant Changes to Structure or Machinery

SCMS Advice Note 041 (2009) - Use of MGN 280 - no longer reccommeded

SCMS Advice Note 040 - Single Handed Operations

SCMS Advice Note 038(11/2008) - Servicing of ISO 9650-1 Liferafts - MCA Policy

SCMS Advice Note 037(12/2007) - MCA OAN 582 concerning Recommendations for Survey Inspection of Radio Installations.

SCMS Advice Note 036(1/2006) - MCA OAN 478 concerning Handrails for SCVs.

SCMS Advice Note 035(5/2005) - Photographs of New Vessels and Ferryman RHIB

SCMS Advice Note 034(4/2005) - Alternative Construction Standards (MCA OAN 411)

SCMS Advice Note 033(3/2005) - Crane Certification on Code Vessels

SCMS Advice Note 032(2/2005) - LOLER and PUWER Regs - attachment ANNEX D

SCMS Advice Note 032(2/2005) - LOLER and PUWER Regs - attachment ANNEX C

SCMS Advice Note 032(2/2005) - LOLER and PUWER Regs - attachment ANNEX B

SCMS Advice Note 032(2/2005) - LOLER and PUWER Regs - attachment ANNEX A

SCMS Advice Note 032(2/2005) - LOLER and PUWER Regs

SCMS Advice Note 031(1/2005) - Fire Extinguishing - Halon Alternatives

SCMS Advice Note 030/2004 - 24 hour Operation and Adequate Accommodation

SCMS Advice Note 029/2004 - Extension of 5 year certificates (Revised 25/7/04)

SCMS Advice Note 028/2004 - Post MCA Audit Actions

SCMS Advice Note 027/2003 - Conflicts of Interest

SCMS Advice Note 026/2003 - Revised Requirements for Stability Information

SCMS Advice Note 025/2003 - Stability Approval for Sailing Vessels >15m and <24m

SCMS Advice Note 024/2002 - Pyrotechnics for Grab Bags and Vessel

SCMS Advice Note 023/2002 - Liferafts for Workboats

SCMS Advice Note 022/2002 - New Procedures for Examiners and Scrutineers

SCMS Advice Note 021/2002 - Stability Information for Sailing Multihulls

SCMS Advice Note 020/2002 - Equivalences for the Carriage of Liferafts on Coded Vessels

SCMS Advice Note 019/2002 - Banning Order, Regatta Termo-Cruise Adult/Child Lifejackets

SCMS Advice Note 018/2001 - Codes equivalent standard to Load Line Certificate.

SCMS Advice Note 017/2001 - Category C Medical Stores, some drugs not required and conditions.

SCMS Advice Note 016/2001 - NDP Code, Boatman's License Extension

SCMS Advice Note 015/2001 - Use of Fluxgate Compasses

SCMS Advice Note 014/2001 - Number of SCV2/SWB2 Forms required

SCMS Advice Note 013/2000 - The Gas Safety (Installation and Use) Regulation 1998.

SCMS Advice Note 012/2000 - Common Interpretation 34, Watertight Bulkheads and Damage Survival

SCMS Advice Note 011/2000 - Servicing Dates of Fire Extinguishers

SCMS Advice Note 010/2000 - UK Registry Countries using UK Code of Practice for SCV

SCMS Advice Note 009/2000 - L.P.G. Cooking Appliances

SCMS Advice Note 008/2000 - Mandatory Registration of Emergency Position Indicating Radio Beacons (EPIRBs) (MSN 1732)

SCMS Advice Note 007/2000 - Workboats and Pilot Boats, RIBs, Plastic Petrol Tanks

SCMS Advice Note 006/2000 - Workboats and Pilot Boats, Damaged Stability

SCMS Advice Note 005/2000 - SCV, Fire Safety of Furnishing Materials

SCMS Advice Note 004/2000 - Common Interpretation 34, SCVs Weathetightness & Watertightness

SCMS Advice Note 003/1999 - Lightship Weight and Margin for Growth

MCA Agreed Intepretations

Documents ISSUED BY MCA

Annex 1 - Annex 1 - Under 15m LOA FV Inspection Regime

OAN 411 - The Application of the SCV Standard

OAN 478 - Handrails for SCV Code Vessels to ISO 15085-2003

OAN 582 - Recommendation for Survey and Inspection of Code Vessel Radio Installations

OAN 678 - Code Vessels: Alternative Compliance Standards for Rigid Inflatable Boats

OAN 700 - Code Vessels: Fire Tests on Small Commercial Vessels

OAN 701 - Code Vessels: Driver Lifts Fitted to SCVs

OAN 703 - Code Vessels: Single Handed Operations on SCVs and Workboats

OAN 705 - Code Vessels: Combustibility test for Acoustic and Thermal Insulation in Machinery Spaces

OAN 717 - Procedures for Small Commercial Hovercraft
OAN 724 - Delivery and Relocation Voyages for 'Pleasure Vessels'

SAN 11 - Tonnage Measurement of Small Vessels Constructed Before 21st July 1968
SAN 13 - Daughter Craft Operating in Association of Motherships
SAN 24 - Electronic Chart Display and Information System (ECDIS)
SAN 25 - Maritime Labour Convention Inspection of Seafarer Employment Agreements
SAN 37 - MLC, 2006: Criteria for Acceptance as the Shipowner for Inclusion in the Maritime Labour Convention, 2006 Documentation
SAN 38 - MLC, 2006, Shipowner Liability and Financial Security
SAN 41 - MLC, 2006, On Board Complaints Procedure
SAN 53 - Maritime Labour Convention, 2006, Certifying Authorities - Application of MLC to Small Vessels - V4
SAN 55 - Verifying the Volume of Foam Buoyancy Fitted to Vessels Complying with MSN 1699, Schedule 2. Section 4, Buoyancy Test, MSN 1823, or MG
SAN 57 - The Small Commercial Vessel Codes, Examination of Towing Arrangements
SAN 67 - Manning Requirements for Daughter Craft Other Than Those Employed on Emergency Response and Rescue Vessels
SAN 68 - Safe Manning, Hours of Work, Watchkeeping Arrangements for Tugs operating Under the Framework Agreement Between the Tug Operators and T
SAN 73 - MLC, 2006 Shipowner Liability for Wages After Repatriation
SAN 75 - Cargoes and Dangerous Goods on Small Vessels Including Workboats, Less Than 24 m Loadline Length
SAN 78 - Substantial Equivalents for Maritime Labour Convention Purposes
SAN 93 - Code Vessels: Validity and Cancellation of Certificates
SAN 96 - Construction: Safe Operation of Daughter Craft
SAN 99 - Replacement Engines and & Regulation 13 of the Revised MARPOL Annex V1
SAN 102 - Medical Fitness Requirements For those Working on Domestic Vessels